Founder’s Office Executive / Executive Assistant to Founders 43 views

Position: 1

Gender: Female

Education: MBA is a must

Job Requirements

We are looking for an energetic, highly organized and proactive Founder’s Office Executive / Executive Assistant who will work closely with our Founders and help them manage business coordination, follow-ups, meetings, office activities and external engagements.

This is not a conventional administrative role. The person will work directly with the founders and will get exposure to business development, recruitment, client management, operations and entrepreneurship.

Key Responsibilities

1. Founder Support

• Manage and coordinate the founders’ calendars, meetings and appointments.
• Schedule, confirm and reschedule meetings as required.
• Maintain a daily list of important meetings, calls, follow-ups and pending actions.
• Prepare meeting notes and track action items.
• Remind founders about important deadlines, commitments and follow-ups.
• Support founders in day-to-day business coordination.

2. Calls & Follow-ups

• Make professional calls to clients, prospects, vendors, candidates and other stakeholders.
• Follow up on meetings, proposals, requirements, payments and pending actions.
• Maintain a structured follow-up tracker.
• Ensure important follow-ups are not missed.
• Escalate important or delayed matters to the founders.

3. Business Development Support

• Assist founders in scheduling client/prospect meetings.
• Conduct initial outreach and follow-ups when required.
• Maintain lead and prospect information.
• Coordinate demos, business meetings and discussions.
• Assist with preparation of basic business presentations and documents.

4. Office Coordination

• Keep track of important day-to-day office activities.
• Coordinate with team members and Team Leads on pending activities.
• Follow up on internal deadlines and reports.
• Identify operational issues and bring them to the founders’ attention.
• Assist with office-related coordination and administration.

5. Team Coordination

• Follow up with recruiters and Team Leads regarding assigned tasks.
• Maintain basic task/status trackers.
• Help ensure important internal deadlines are met.
• Coordinate meetings and internal discussions.
• Maintain confidentiality regarding employee and business information.

6. Events & External Meetings

• Accompany founders to selected client meetings, networking events and business events.
• Assist with registrations and event coordination.
• Help collect business cards/contact information and potential leads.
• Maintain event follow-up information.
• Represent Hiringlabs professionally when accompanying founders.

7. Documentation & Reporting

• Prepare basic Excel/Google Sheets trackers.
• Prepare meeting summaries and follow-up lists.
• Assist with presentations, reports and business documents.
• Maintain organized digital records.
• Prepare daily/weekly status updates when required.

Candidate Profile

We are particularly interested in candidates who demonstrate:

• Excellent communication skills.
• Strong verbal and written English.
• Confidence in making professional calls.
• Strong follow-up and coordination skills.
• Good organizational ability.
• Proactive and energetic personality.
• Ability to multitask.
• Good working knowledge of Excel/Google Sheets, Word/Google Docs and email.
• Professional appearance and behaviour.
• Willingness to attend business events and external meetings.
• Ability to maintain confidentiality.
• Ability to work independently with limited supervision.

Freshers

Freshers are welcome to apply.

For freshers, we will focus more on:

• Communication
• Confidence
• Energy
• Ownership
• Learning ability
• Common sense
• Professionalism
• Follow-up ability

Prior EA experience is not mandatory.

What You Will Learn

The role provides direct exposure to:

• Entrepreneurship
• Business development
• Client management
• Sales
• Operations
• Corporate meetings
• Networking
• Business events
• Founder-level decision-making

Success in This Role

The ideal candidate should gradually become someone the founders can depend on to say:

“I’ll take care of it.”

The objective is to reduce the founders’ time spent on coordination, reminders, scheduling and routine follow-ups so they can focus more on business growth, clients, strategy and revenue.

Important Requirements

• Comfortable with Work From Office.
• Comfortable making frequent calls.
• Comfortable attending events and meetings with founders.
• Willing to handle multiple priorities.
• Strong sense of responsibility and confidentiality.
• Should be comfortable working in a fast-paced startup environment.